Outsourced Payroll Services for Yorkshire Businesses
Payroll is being processed in-house by someone who also has other responsibilities — and the risk of an error or a deadline being missed is growing
The business has taken on staff for the first time and needs a PAYE scheme, auto-enrolment pension and payroll process set up properly from the start
A recent HMRC penalty or compliance notice has made the cost of getting payroll wrong very clear
The business has grown and the existing payroll process — often a spreadsheet or basic software — can no longer keep pace with headcount, pay complexity or RTI requirements
A previous payroll provider has been unreliable, slow or difficult to get hold of when problems arise
The business operates in the construction industry and needs CIS managed alongside PAYE — a combination that standard payroll providers often struggle with
Auto-enrolment re-enrolment is due and the business is not confident it has been handled correctly since the initial setup
The accounts and payroll are managed by different providers and the two systems are not aligned — causing errors in management accounts and year-end preparation
1
Eligibility assessment every pay period
Identifying which employees must be automatically enrolled, which are entitled to opt in, and which can be excluded based on age and earnings
2
Enrolment processing
Enrolling eligible employees into the qualifying scheme, issuing the required written communications to employees, and processing any opt-out notices received
3
Contribution processing
Calculating employer and employee contributions at the correct minimum rates (currently 3% employer, 5% employee on qualifying earnings), deducting employee contributions through payroll, and submitting contribution data to the pension provider on time
4
Three-yearly re-enrolment
Identifying the re-enrolment date, re-enrolling eligible employees who have previously opted out, and completing the re-declaration of compliance to The Pensions Regulator
5
Postponement
Applying postponement periods of up to three months for new starters where this is appropriate, and managing the assessment and enrolment at the end of the postponement period
6
New scheme setup
For businesses taking on staff for the first time or moving to a new pension provider, we advise on choosing an appropriate qualifying scheme and handle the registration and setup
How Our Payroll Process Works
1
You send us your payroll data
Before each pay run, you send us the information we need — hours worked, any variable pay, new starters, leavers or changes since the last period. We agree a clear cut-off date and time with you so the process runs to a consistent timetable and you always know when to expect your reports back.
2
We process and calculate
We calculate gross to net pay for each employee, applying the correct tax codes, NIC rates, pension contributions, statutory payments and any other deductions. We carry out a sense-check before finalising — flagging anything that looks unusual before the reports go out.
3
You receive reports for approval
We send you a clear summary showing exactly what needs to go out: net wages for each employee, PAYE and NIC due to HMRC, and pension contributions due to your provider — with payment dates flagged.
4
Payslips are distributed
Payslips are emailed directly to employees or sent to you for distribution, according to your preference. Director payslips can be handled separately if required.
5
We file with HMRC and pension providers
We submit the RTI Full Payment Submission to HMRC on or before pay day, and send contribution data to your pension provider. We send you a reminder of the PAYE payment date to HMRC — 19th of the following month for cheque, 22nd for electronic payment — so nothing is missed.
6
We handle queries and in-year changes
Throughout the year we deal with payroll queries from you or your employees, process new starters and leavers, apply tax code changes received from HMRC, and advise on any employment changes that affect payroll — such as maternity leave, changes in hours or employment status, or new benefits.
